Project Reporting – the project management file
An important part of project reporting is keeping a file with all important project records in it. Files may be physical or electronic or a combination. They may be in one location or several locations. Parts of the file may be open to everyone; other parts may be closely held for a number of reasons. In any case, the contents of the file should be commonly agreed, rigorously maintained, consistent, and readily available to those with appropriate access rights.

Typical Project Management File Contents

Contracts and Contract Notifications Updated Schedule Human Resource and Budget Estimates Most Recent Cost Sheets Internal and External Correspondence Record of Customer/Client Communications Schedule of Reports and Submittal Dates Other Key Information